CHESAPEAKE, VA 23320 | Temporary
Thorough understanding of year-end audit work paper preparation and governmental financial statement preparation. Should have been an auditor or at least been through a financial statement audit previously.
PeopleSoft experience is highly desired especially queries. Learning curve on use of the system (particularly for year-end) is large.
Ability to establish what needs to be recorded to the general ledger from third party vendor reports/agings and how to reconcile to ensure control. Needs to know where the connection points are to ensure everything is recorded properly.
Solid computer skills especially Excel.
At least a basic understanding of governmental purchasing requirements at least enough to maintain compliance with City and State rules in general and other applicable guidelines when using specific funding sources.
At least a basic understanding of bond financing ability to understand indenture, annual reporting requirements and year-end adjustments.
Solid knowledge of billing and collections preferably some experience with billing and collections in a governmental setting and knowledge of methods to improve collections.
Report of Collections DBVB assigned by the week on a rotating basis to staff and self review if staff prepared or prepare when it s your turn pull reports (5) from Etan pull previous day composite from Wells Fargo pull reports sent by EZ Pass - pull reports from Kapsch and Transcore enter all data into daily reconciliation spreadsheet analyze data prepare journal entries as needed to record lockbox activity.
Check for accounts in suspense in Etan if there, go to Wells Fargo and locate copy of check to use to properly allocate in Etan if one account involved enter into Etan if more than one account involved in re-allocation, contact Etan to do it.
Review and approve Accounts Payable invoices come that have been approved by receiving staff and the administrator provide account code, provide PO number and sign off once entered, review entry and approve in PeopleSoft workflow. Work with vendors to resolve any questions/issues.
On Line Decisions (OLD) go into Wells Fargo online to locate checks that could not be processed by lockbox pull up Etan in another screen identify account(s) that should be credited. Sometimes these are bill pay checks without a stub, sometimes there are stubs but they don t balance to the check, sometimes these are money orders, or business checks with invoice number only, and sometimes the checks are not intended for DBVB. The Etan system processes by account (not invoice), so the account must be looked up and provided to Wells Fargo so that the check can be processed and the proper account credited.
Balancing of reports follow-up on any unusual transactions in lockbox, Etan, EZ Pass, etc as they arise. Work closely with Treasurer Office staff and Expressway staff for deposit, charge back, returned lockbox items.
Requisitions requisitions for good and services are entered by staff they must be reviewed and verified and then approved electronically.
Timecards review timecards - attendance and leave activity is monitored timecards are approved at end of pay cycle.
Transfer to Trust on a weekly basis the Treasurer s office makes a transfer to the trust of all revenues for both Expressway and Dominion Boulevard. This transfer has to be matched to the deposits and adjustments of the previous week. Any discrepancy must be discussed with Treasurer staff for possible inclusion in a subsequent transfer.
Review Trial Balance for all funds for unusual balances, deviations from budget, etc take action as necessary.
AR Accrual DBVB retrieve reports from Etan, Kapsch and UBP to reconcile AR and calculate the amount to be recorded. Prepare journal entry to accrue and reverse in next month.
Recon of Revenue retrieve reports of full ar reconciliation from Etan no later than the fifth working day of the month. Reconcile these numbers to the general ledger.
Record interest income for trust pull transaction reports from US Bank and prepare or review journal entry to record interest for the month.
Flow of Funds pull account balances from US Bank and reconcile these to draft Flow of Funds provided by US Bank close to the end of the month verify transactions proposed tie to requirements of bond indenture approve transactions after review prepare journal entry to record.
Reconciliation of transfers to trust review staff prepared reconciliation of general ledger revenue to transfers to the US Bank trust account.
Financial Statement Analysis prepare full monthly financial statement analysis within Finance s schedule.
Bank Reconciliations pull statements from US Bank and provide to staff for preparation of the bank reconciliations each month review when completed.
Reimbursement Requests to Trust review staff prepared reimbursement requests for operating and R&R expenditures and forward to Trust when signed by all parties. Notify Trust of operating reimbursement no later than three days before end of month in case official memo with all signatures has not been returned from routing.
CTS Disclosure review staff prepared required monthly disclosure for Expressway, Dominion Boulevard Ops and Dominion Project.
Draws review staff prepared draws from bonds or agencies for Dominion Project.
Cost of Collections update all cost of collection information to determine costs for each type of individual transaction and a cost to collection net.
Payroll reconcile payroll expenditures to budget.
Journal Entries prepare journal entries as needed for all funds. Enter entry into PeopleSoft, scan entry and supporting documentation into LaserFiche for Finance, save in Public Works Laserfiche
Reconciliations of GL Accounts staff prepares reconciliations of accounts receivable and other balance sheet accounts these must be reviewed and approved and provided to Finance as needed.
Fixed asset inventory coordinate the physical inventory and prepare any disposition forms as needed.
Indenture Compliance maintain compliance with indenture especially items 710, 711, 712, 713.4 which dictate items and dates they are required to be submitted to the Trustee.
Soft match report prepare annual soft match report to be submitted to VDOT.
Audit workpapers close the year with necessary entries and prepare all audit workpapers within timeframes provided by Finance. This includes full set of Proprietary Fund financial statements including statement of cash flows.
Budget assist with preparation of annual operating and capital budgets complete worksheets provided by Budget, enter into Budget system, confer with Budget staff as needed.
Evaluations prepare the performance evaluations of assigned staff.
Capital Projects Monitor all capital projects for progress, review expenditures and revenues, prepare asset load forms and balance/close out upon completion.
Ratings Reviews respond quickly to all requests for financial information for rating agency reviews.
TFFAC provide support to quarterly TFFAC meeting and to annual TFFAC presentation to Council
Council items prepare agenda items to go to Council such as budget transfers/amendments.
Margie is an executive recruiter based in Chesapeake and is a Certified Staffing Professional (CSP) and has a Technical Staffing Certification (TSC). Margie is known for her positive energy and can-do attitude. Margie specializes in clerical positions, accounting, finance, business & contract administration, operations, warehouse, logistics/supply chain, procurement, HR, marketing, legal, executive, IT and many levels of industrial.
"I love the job Margie placed me in. I am thriving in my new career and the business I was placed with is a perfect fit for me." - feedback from our 2017 Talent Survey